Terms and Conditions for the Early Years Setting

(This document refers to the Pre-Reception, Pre-School and Nursery rooms.)


Early Years Bookings and Registration Fees
The school must receive a signed and fully completed contract and a £500.00 surety deposit before a place can be considered. The surety deposit will only be refunded after your child leaves The Ryleys at the end of Year 6. Full and part time sessions must fit in to the session times detailed on the application form.


Fees and Invoices
All invoices will be sent out at least three days prior to the beginning of the term. If invoices have not been received by the 1st day of the term it is the responsibility of the parent to inform the Business Manager.

Fees are to be paid monthly over a 10 or 12 month period by direct debit on the 14th of each month (or the next working day if the 14th falls on a weekend or bank holiday). We do accept childcare vouchers from all registered voucher providers. Late payment of fees will be subject to a 3% interest charge. Non-payment of fees constitutes a breach of conditions and the school may serve written notice. Discounts are available for siblings and for the payment of fees upfront etc. Please contact the Business Manager for full details.

Other than if we are in breach of these Terms and Conditions, all sessions booked must be paid for, regardless of whether the child attends. No refunds will be given for sessions missed due to holidays or sickness. Bank holidays will not be charged for. Children who attend all year round are entitled to book two weeks holiday during which time booked sessions will not need to be paid for. The school from time to time may increase the Early Years fees but parents/guardians will be given advance notice of any fee increase.

All fees are inclusive of all meals, drinks, snacks, nappies, wipes, Sudocrem and Calpol.


Operating Hours
The Ryleys Early Years setting is open Monday to Friday excluding bank holidays from 7.30am – 6.00pm.

The following sessions are available within the setting:

7.30am -4.30pm – breakfast, lunch and snacks included. You may pick up your child at 12.30pm but will be charged for the full session.

7.30am -6.00pm – breakfast, lunch, snacks and high tea included.

Breakfast will be made available in the Nursery room between 7.30am and 8.15am.

The Aftercare session operates from 4.30 pm until 6.00 pm and is held in the Nursery room.

Parents/guardians must undertake to provide the Early Years setting with as much advance notice as possible regarding any late collection of a child. Please note that if a parent continually arrives late to pick up a child a charge may be incurred for each 15 minute period (or part thereof) outside of the contracted service hours at £10 per15 minutes.


Early Years Closure
The Early Years setting closes over the Christmas period, for those opting for year round care, and dates will be confirmed with adequate notice each year. For those parents/guardians opting for term time only care, the normal school holiday dates will apply.


Settling in sessions

All new starters will be invited in for three settling in days, prior to their start date or on days that the child will normally be attending on. The first session will be for 1 hour in the morning with a parent/guardian in attendance. The second session will be for 2 hours in the morning but without the parent/guardian present but close by. The third session will be a morning session for 3 hours and this session will incorporate a lunch.

The school has extensive insurance cover - full details of the insurance is available upon request, from the Business Manager. This is charged termly and is added to the fees.


Personal Property and Belongings
It is the parent’s/guardian’s responsibility to name and clearly label all items of clothing and property.

The school cannot be held responsible for any loss or damage to children’s property. Any property brought by the child or the parent/guardian to, or left by them at, the Early Years setting will be done so entirely at their own risk. Every reasonable effort will be made by the Early Years’ staff to ensure the children’s belongings are not lost or damaged. Each child will have their own clearly labelled peg and drawer and they will be encouraged to be independent and be responsible for placing their own belongings in these places. 


Termination / Cancellation / Change
The school requires a minimum of one term’s notice, in writing, should you wish to terminate an Early Years place. If a child is leaving the parents/guardians still remain liable for fees throughout the notice period. If a parent/guardian withdraws their child during this notice period, the fees shall still remain payable.

If a parent/guardian wishes to change the number of sessions taken in Early Years, 4 weeks' notice, must be given and a 'Change of Sessions' form must be completed and handed in for the attention of the Early Years setting Manager. Whilst the Early Years setting will try to accommodate any such request, the school give no guarantee that it shall be able to do so, either immediately or at all.

If a parent/guardian wishes to delay the start date of their child commencing in the Early Years setting then 8 weeks written notice of such a delay needs to be given. In order to retain the place 50% of the term’s fees must be paid otherwise the place will be released. The school may in its absolute discretion change any of its terms and conditions upon giving parents/guardians not less than 4 weeks written notice.


Exclusion/Withdrawal of Child

The school reserves the absolute right to refuse admission to a child or exclude a child from the Early Years setting on a permanent or temporary basis for the following reasons: where care of a particular or specialist type is either required by the child or requested by the parent and the school is unable to provide it; or the parent refuses to consent to the provision by the school; or the behaviour of the child or parent is such that the school, in its absolute discretion, considers that their presence at the Early Years setting or their actions are detrimental to the health, safety or wellbeing of the child itself, any other child at the setting or any  member of staff.


The school accept no responsibility for children whilst in their parents/guardians care on Early Years premises, i.e. prior to arrival or after pick up.


Accidents and Illness
The school reserves the right to administer basic first aid and treatment when necessary.

Parents/guardians will be informed of all accidents and will be required to sign an accident form. For accidents of a more serious nature, involving hospital treatment, all attempts will be made by the Early Years staff to contact the parents/guardians but failing this, we are hereby authorised to act on behalf of parents/guardians and authorise necessary treatment. Staff will administer prescribed medicines if parents/guardians complete a 'School medicine record’ form; however, the first dose of medicine must be given at home and the child monitored for 4 hours before being brought into the Early Years setting, in case of any reactions or side-effects. Parents/guardians must take all medicines home at the end of each day. The school may require parents/guardians to withdraw their child from the setting, in the event that they require special medical care or attention, which is not available or refused by parents/guardians or it is considered that the child is not well enough to attend the Early Years setting. We may also ask parents to withdraw their child from the setting, if we have reasonable cause to believe that they are or maybe suffering from or have suffered from any contagious disease/infection and there remains a danger that other children at the setting may contract such a disease/infection. The school accept no responsibility for children contracting contagious diseases/infections. Parents/guardians are requested to inform the school if their child is suffering from any illness, sickness or allergies before attending the Early Years setting.

If your child has exhibited signs of vomiting/diarrhoea, we appreciate your co-operation in collecting your child, as germs in school can spread very quickly. Children who have been ill with diarrhoea and/or vomiting symptoms must remain at home for 24 hours after the symptoms cease.

If your child has been diagnosed with a contagious disease/infection we request that your child remains at home until the end of the incubation period. Likewise if your child has received immunisations please inform the staff so that any reactions can be monitored.

On entering the Early Years setting parents/guardians are asked to complete a form giving the staff permission to administer Calpol/ Sudocrem if the staff feel it is needed, during the day.  Parents/guardians will always be informed if Calpol has be dispensed and the reason.

The school have a realistic attitude to the needs of working parents/guardians but we reserve the right to contact parents/guardians and arrange for them to collect their child if they become ill during the hours of the Early Years setting.


Under no circumstances will a child be allowed to leave the Early Years with anyone unknown to the Early Years’ staff unless the parent/guardian has previously arranged this. If the parent/guardian has made alternative arrangements by telephone, the staff will require the name, address, and telephone number of the person permitted to collect the child and proof of identity and a password, previously arranged, will be required upon arrival at the setting. A list of responsible adults who are authorised to collect the child should be given to the child’s Key Person/teacher.



If a parent/guardian  engages a member of staff employed by the school for babysitting outside of the normal Early Years hours the parent/guardian acknowledges that they do so entirely at their own risk and that neither the school nor its insurers shall have any responsibility or liability whatsoever in that regard.


General Information
Parents/guardians are requested to inform the school of any food, medicine, activity or any other circumstances that may cause their child to have an allergic reaction/allergy. Parents/guardians must provide details, in writing, of the severity of the reaction/allergy and must continue to inform the school of any changes/progress to the condition, in writing, when they become aware. Parents/guardians are requested to inform the Early Years setting of any changes to all information kept in the school. Each parent/guardian undertakes to advise the school immediately upon then becoming aware of any information contained in their child’s records that is incorrect or requires amendment.